Operations manager part time

Job Description

Operations manager part time (maternity cover)Salary: Competitive salary, full time equivalent per annum will be pro rata amount (*dependent on experience) - contact for further details

Part time maternity contract - 14 months including handover. Start date July 2024 finish end of August 2025

 Location: Warwick, office based.

About Us:

Our client  provides innovative design & simulation services to a whole variety of sectors and customers within the UK and globally. The operations manager is looking for a proactive, dynamic, and organised team member to cover her maternity leave.

Position Overview:

We are seeking an experienced operations manager to provide maternity cover for 14 months. 13 months maternity leave Inc. annual leave cover, including a handover. Part time: 2.5 days a week / 20 hrs a week.

They will oversee all operational aspects of our organisation as well as the daily operations of our office, ensuring efficiency and effectiveness in all areas.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple tasks independently and simultaneously.

Reporting to CEO | line management of office administrator

Key Responsibilities:

Finance

  • Collaborate with external financial support, bookkeeper, and accountant, to coordinate all financial processes.
  • Maintain forecasts, reporting to the CEO so they can allocate resources to effectively meet operational requirements within budgetary constraints of the business.
  • Process accounts payable and accounts receivable transactions accurately and in a timely manner. Sage and bookkeeping admin is conducted externally.
  • Assist with payroll processing and related tasks, such as benefits, pensions, and monitoring changes as they occur.
  • Maintain relationships with suppliers, vendors, and internal and external stakeholders to ensure timely delivery of services. Manage the resolve all questions or discrepancies related to finance.

IT

  • First line IT support is provided by Link IT. Coordinate relationship with the IT support team and any active IT related calls.
  • Coordinate the procurement of IT hardware and software, understand the business requirements, budgets, and seamless rollout of kit.
  • Maintain the internal IT infrastructure with support for our external IT team Link IT.
  • Knowledge of SharePoint, planning and project management of server to SharePoint migration rollout, advantageous but not essential.
  • Timesheet administrative management.
  • Collaborate with colleagues, internal and external on any IT escalations and issues.
  • IT new starter and induction set ups.

Office administration and processes

  • Maintain office efficiency by monitoring and managing administrative systems, procedures, and policies. Implement operational strategies to optimise productivity, streamline processes, and achieve organisational goals where appropriate.
  • Ensure compliance with company policies and procedures.
  • Manage and maintain H&S alongside the office administrator.
  • Respond to operational issues and emergencies promptly, implementing corrective actions and contingency plans, as necessary.

HR

  • Assist with HR related tasks, including recruitment, onboarding, appraisal admin as required, and employee record management.
  • Work alongside the engineering manager to ensure internal HR in managed.
  • Collaborate with department heads and senior management to support organisational goals and initiatives. Prepare reports, presentations, and documents as required by management.
  • Coordination and administration of all benefits – pensions, cycle scheme, car scheme, private health, DIS and IPP.

Qualifications and Skills:

Proven experience in operations management. Mid to senior level experience essential.

  • Excellent organisational and time management skills, with the ability to independently prioritise tasks effectively.
  • Strong attention to detail and accuracy in all work activities.
  • Higher level of proficiency in Microsoft Office Suite required – Word / Excel / PowerPoint / Outlook / Teams / SharePoint.
  • Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
  • Strong numerical aptitude and diligence, with the ability to accurately analyse and interpret financial data.
  • Ability to maintain confidentiality and manage sensitive financial and HR information with discretion.

We can offer you:

  • Competitive salary, pro rata
  • Your pension – Standard scheme 5% employee contribution (can be increased) and 3% employer for the duration of your employment after 3 months.
  • Your holiday – 12.5 days holiday pro rata based on a 2.5 day week (in addition to public holidays pro rata)
  • Your destination – Free parking

This position offers an exciting opportunity to be the custodian of the operations department and contribute to the success of our organisation.

If you possess the necessary skills and qualifications, we encourage you to apply by submitting your CV and cover letter detailing your relevant experience and suitability for the role.

We thank all applicants for their interest, but only those selected for an interview will be contacted.